NACDEP Transition Team Conference Call
November 19, 2004

Present:
Walt Whitmer - Chair
John Amhrein
Barb Andreozzi
Steve Daniels
Pam Hearn
Rod Howe
Sally Maggard
Jeri Marxman
Julie Stewart
Greg Taylor

Welcome & Introductions - Walt Whitmer, Chair

Review of Minutes
October minutes are posted at http://srdc.msstate.edu/nacdep/leadership/oct04mins.htm. Minutes approved as presented.

Committee Reports

• 2005 Conference Committee - John Burton and Jeri Marxman
  • Jeri Marxman, John Burton and Julie Stewart made a site visit to the hotel in Las Vegas in early November. The hotel will work very nicely for the conference.
  • There is room for eight to 10 exhibits that will stay up during the entire conference. We will invite organizations that work with Extension.
  • Early bird registration deadline was extended to November 30. Right now we have about 140 people registered for the conference.
  • A couple of the track committees were running behind, but everyone should be notified by next week.
  • Update on the budget. Discussed transferring the $5,300 provided by CSREES from the Southern Center to the North Central Center. Sally indicated that we would need to work that out amongst ourselves.
  • Bookstore - Jeri is working with Training Systems Inc. to provide a bookstore at the conference. They will talk with workshop presenters and get a list of books they will be referencing and recommending. They order the books, ship them in and provide a sales person at the conference. Various risk levels. With no risk or expenditure on our part, we will get 10 percent of the profits. If we pay for their travel and hotel room, etc., we will get 25 percent of the profits. Discussion followed. There was interest in the 25 percent profit level. It was decided that Jeri would talk with ALE to see what their profit was at 10 percent. Unless there is a red flag with those numbers, most are comfortable with the 25 percent level. Asked Jeri to make the final decision.
  • Conflict with the dates that will prevent most Extension directors from attending.
    
    
• Database Committee - Julie Stewart
  • Regional and state breakouts of the national database will be available in December.
  • There was also discussion on use of the national listserv and privacy issues. It is too expensive for the association to maintain a separate list. It was decided that we would explore adding an unsubscribe message at the bottom of the e-mail, and language assuring users that the list will not be sold, etc. In addition, the membership directory will be password protected.
  • Use of the national listserv - forward to the Board for direction on how we use information within our association. Do not want to set precedence before Board can set policy. This discussion took place within the context of advertising a NACDEP pre-conference being offered through the North Central region. Do not send out a separate message on the listserv, but can reference in a message about the main NACDEP conference.
    
    
• Marketing and Outreach Committee - Rod Howe

  Taking small steps to create display. Goal is to have ready for the February conference.

• Membership Committee - John Amrhein and Jeri Marxman

  Nothing new to report.

• Nominating Committee - Greg Taylor

  Vote in progress until December 1. About 50 percent of members have voted at this time.

New Business

• New Board Members - Will invite newly elected board members to join our transition team conference calls up until the conference.
• Conference Bookstore - See discussion under item 3, conference committee report.
• Scheduling Conflicts/Extension Leaders - See discussion under item 3, conference committee report.
• JCEP at Conference - Sharon Day, the new president of JCEP, has offered to help at the conference in any way she can (e.g., providing an overview of JCEP or speaking at the business meeting to describe logistics of being affiliated with JCEP). It was decided that we would pose this question to the new board on the December call.
• Organizational Business at Conference
  • John and Jeri will meet with Walt to go over the opening session.
  • Main topics for the business meeting are committee reports (written), conference rotation, JCEP and awards. Will go over this with the new board.
  • In terms of the CRED strategic plan, ECS is on hold until the new deputy is announced. Need to at least have a discussion on this at the conference though.
  • Sally will work on the list of D.C. folks needed a personal invitation.
  • Western Region Career Achievement Award during business meeting.

Review Plan of Work
http://srdc.msstate.edu/nacdep/about/pow03_04.htm

Next Conference Call
December 10, 2004 - 10 a.m. central time, (662) 325-8448