NACDEP Transition Team Conference Call
September 10, 2004
Present:
John Amrhein
Bo Beaulieu
John Burton
Bob Coppedge
Pam Hearn
Rod Howe
Julie Stewart
Greg Taylor
Bonnie Teater
Kathy Tweeten
Mike Woods
Kathy Tweeten, vice chair, presided over the meeting
and outlined the agenda:
Treasurer's Report
Mike Woods reported that NACDEP has a membership of 120 members. There
was a total of 53 from the first round. He indicated that funds are being
deposited with the SRDC and that Kathy Ibendahl, Julie Stewart and Emily
Shaw are working on listservs and database. He also indicated that membership
would soon be accepted through the website.
Nominating Committee Report
Greg Taylor indicated that a letter is in process of going out to the
super listserv. He indicated that only members were going to be able to
nominate officers and representatives. Greg indicated that Julie Stewart
at the North Central Regional Rural Development Center would be managing
both listservs: the list of all potential members as well as the list
of active members. Julie indicated that the membership listserv would
be ready by September 15. Greg reported that a letter solicing nominations
for the NACDEP officers would go out September 15 and that the nominee
and nominator must be members in good standing. October 1 is deadline
for valid nominations and the committee would be working to determine
slate of officers by October 15. It was also decided that between September
15 and October 15 an email letter would be sent to all new potential members
that would indicate the nomination and election process for new members.
Questions arose during the Nominating Committe Report regarding whether there might be a need to wait and hold the election at the annual meeting. During the conversation it was decided that the NACDEP transition team wanted to have officers elected and available at the annual meeting to begin their service to the organization.
Conference Committee Report
John Burton reported that the committee is meeting by conference call
and a copy of the latest minutes would be sent to the transition team.
He did indicatd that earlybird registration is $235 (prior to November
15), and $275 after that date. Registration would close on January 15.
He also indicated that those persons attending and not staying at the
Tropicana would be charged an additional $100 fee. The subcommittee on
keynote speakers is working on potential speakers and announcement will
be made soon. John reported that September 15 is the deadline for proposal
abstracts and the committee would be working on the agenda shortly after
that date. It was also reported that the Conference Committee would be
meeting February 14. As decisions are made and new speakers identified,
the NACDEP conference website will be updated.
Special invitations to the 1st NACDEP conference will be issued. A potential list of invitees was identified during the July 9 conference call. A committee of Kathy, Walt and Rod was identified at that time to complete the list and issue those invitations.
Database Committee Report
Julie Stewart indicated that the membership database is currently being
updated and cleaned up. Many individuals did not provide complete information;
therefore, additional student worker efforts are being made to complete
the database. Julie also reported that individuals are daily signing up
to be added to the "interest" listserv.
Marketing and Outreach Committee Report
Rod Howe indicated brochures have been prepared and have been distributed
nationally. Each of the Regional Rural Development Centers is making an
effort to get the brochures distributed through appropriate channels.
Rod requested that as transition team members see opportunities to share
the brochure to please let him know and he will get them supplies. NACDEP
will be advertized at two upcoming conferences--NET 2004 and the Iowa
State conference. A request has been made to think about the need for
a NACDEP display. It was decided that this should be passed on to the
new officers.
Membership Committee Report
No report. However, it was decided that the new officers should look further
at the life membership issue and make a final decision on fee structure.
Kathy Tweeten indicated that the only other action item on the Plan of Work for the transition team is the application for 501(c)3. It was decided that this should be left for the new officers, especially after a permanent treasurer is elected.
There was no other new business.
Next Meeting: October 8, 2004