NACDEP Board Meeting Minutes
April 8, 2005

Present
Kathy Ibendahl
Walt Whitmer
Julie Stewart
Kathy Tweeten
Chris Sieverdes
Steve Daniels
Rick Maurer
Sally Maggard
Cindy Bigger

Welcome
Kathy Tweeten called the meeting to order. Deborah Tootle reported that a draft of the minutes from 3/11/05 had been sent out to the board. Motion to accept with a spelling correction to Rick Maurer's name approved (Tootle/Maurer).

Treasurer's Report. Hank Cothran was not present so Kathy Tweeten read the treasurer's report. Julie Stewart reported that we have approx $14,000 left from the conference. Hank and Al Kowitz will work on auditing records before moving funds to NACDEP accounts. The Board discussed moving the $14,000 into the general fund. Committees need to start putting together budgets.

2006 Conference Committee
Cindy Bigger and Rick Maurer reported the committee is trying to get a site nailed down. Kathy Ibendahl reported that SRDC will officially help with conference. SRDC would like to contract some of conference responsibilities to continuing education office with Mississippi State. The cost would be $12,500 or about $42.00/person, which would be built into registration fee. Cindy and Rick will discuss this option with the committee and put together a budget. Costs of the location will have to be factored into the decision. Julie will send preliminary information from 2005 budget so 2006 conference committee can start building a budget for the 2006 meeting. The registration fee will probably be about $300-$325. The Continuing Education office at Mississippi State can get information from the hotels in the cities the committee has identified to see what meets our needs. Cindy and Rick will work with SRDC.

Marketing
No report. Walt will put power point from conference on line. Proceedings should be coming out in about two weeks.

Membership Services
Steve Daniels sent a roster of committee members to Board. The Board discussed whether or not the list serve policy could be sent out in an e-mail to members or embedded as an item in a broader message to members (maybe an update from 2005 conference and 2006 conference?). We might want to include the policy on the web site. An update on the conferences and the proceedings is expected out in two weeks.

Recognition Committee
Chris Sieverdes reported we have one award in place, the Bonnie Teater Community Service award. This award may become our distinguished service award. The Committee is currently looking at state awards, the best of which are coming to attention at national levels, as well as early career awards. The committee is considering awarding certificates rather than plaques.

Resolutions and Policy Committee
No report.

Audit Committee
No report.

JCEP
Walt Whitmer reported that he is still talking with JCEP. Someone from NACDEP needs to attend the JCEP meeting this summer (June 8-11 in Portland, OR). Motion approved to appoint Walt to attend with NACDEP picking up his expenses. (Tootle/Bigger). Brought up SRDC mailing list format/data base as being useful for NACDEP. Board needs to look at. Walt forwarded to the SRDC mailing list format to the Board so that at the next Board meeting we can discuss using it for NACDEP.

Task Force Reports:
Database: Julie Stewart reported that she is working with Emily Shaw to update the national and regional data bases.

Old Business
CSREES Strategic Planning: Sally Maggard reported on funding for the strategic planning process. CSREES is making $5000 available for this process (which is separate from the $5000 for the 2006 conference). Motion approved to allocate the $5000 from CSREES for the Strategic Planning Process to SRDC and let SRDC subcontract with NACDEP (Tootle/Sieverdes). Kathy Ibendahl asked for help to write up the language for SRDC. Sally will help. NACDEP will pull together committee/team to work on strategic plan. Sally will send list of volunteers to us. Motion approved that we move ahead with the strategic planning process (Tootle/Whitmer).

Regional Representatives: Rick Maurer reported the regional representatives met electronically and agreed on duties. The agreed upon duties need to go to the By-Laws Committee. Jeri Marxman will need duties and missions of each committee to incorporate into the By-Laws.

Kathy Tweeten reminded Committee chairs to send committee rosters, missions and duties to Emily Shaw and Deborah Tootle.

New Business
2007 Conference Committee: Kathy Tweeten asked about who needs to be included on this committee from the 2006 committee. Motion approved that conferences will rotate through the regions and will be held in the South in 2006 and in the Northeast in 2007 (Bigger/Maurer). Galaxy is scheduled for 2008. The Conference Committee for 2007 will begin work on a location for the Northeast.

Board plan of work for 2005: Kathy Tweeten will put together an outline that includes a strategic plan and conference. The board will flesh this out at the next meeting.

Motion to adjourn (Sieverdes/Tootle).

Call schedule for coming year: The Board agreed to meet via conference call every second Friday of each month at 10:00 CST. The meetings for the rest of the year are: May13, June 10, July 8, August 12, September 9, Oct 14, Nov 11, and Dec 9.

Next Conference Call
May13th, 2005, 10:00 a.m. Central