NACDEP Executive Committee Minutes (DRAFT)
December 9, 2005
Present
Gae Broadwater
Hank Cothran
Kathy Ibendahl
Al Kowitz
Rick Maurer
Chris Seiverdes
Julie Stewart
Deborah Tootle
Kathy Tweeten
Michael Darger
Welcome
Kathy Tweeten called the meeting to order. Deborah Tootle reported that a draft of the minutes from 10/7/2005 and 11/7/2005 has been sent out to the Executive Committee. A motion was passed to accept the minutes (Seiverdes/Broadwater).
Treasurer's Report
Treasurer's Report: Hank Cothran was present but had nothing new to report.
Committee Reports
2006 Conference
Cindy Bigger and Rick Maurer. Rick reported that the program is almost complete and in place. We will have 9 concurrent sessions. Registration is about 250; we are close to the break-even and full point (need about 50 more). Henry Cisneros is confirmed as a speaker.Marketing
Rod Howe not present. No report.Site Selection Criteria
Michael Darger. Michael sent and discussed two pieces - a draft policy guideline and a preapplication and an application. The Committee discussed the pros and cons of moving dates according to region. Gae Broadwater suggested that in states where more than one CES exists, all administrators (1862, 1890, 1994, and others), should sign or provide a letter of support. The Executive Committee suggested that the 2007 Committee use these applications to get information from the site to report back to the Executive Committee. The Executive Committee passed a motion to accept policy and forms pending change to add signatures/letters of support from all CES in each state (Maurer/Seiverdes).Membership Services
Steve Daniels not present. No report.Resolutions and Policy
Jeri Marxman not present. No report.Finance
Al Kowitz reported that he has paperwork ready for next chair of the committee.Recognition
Chris Sieverdes sent out a 3 page proposal/mission statement for the recognition committee. The proposal focused on (a) 5 regional distinguished service awards, (b) mid-career award, and (c) excellence in service for NACDEP (board decision). Rather than providing framed documents, awards would consist of membership and registration to conferences. Only the excellence in service award would be started this year. Executive committee recommended tabling further action until January. A motion made by Chris Seiverdes that a portion of the report from the excellence in service be accepted by the Executive Committee was not seconded.JCEP
Walt Whitmer not present. No report.Nomination
Rick Maurer could not present the election results because of the way the By-Laws are worded The Committee needs to have the results certified by the Secretary before they are released
Task Force Reports
Database
Julie Stewart reported that she is still working to cross-check the database.Webpage
Emily Shaw not present. No report.
Old Business
Executive Manager Recommendation
Kathy Tweeten reported on the 2 applications. The subcommittee recommends that we contract with Connie Wagner (Q and E, Inc for $4800 (Part I - cost to NACDEP) and $2800 (Part II --comes out of conference registration) for 1 year. She will begin on January 1. The Executive Committee moved to hire Q and E, Inc for 1 year as our executive manager (Tootle/Broadwater).
Resolution to CSREES
Kathy Tweeten talked to Sally Maggard who asked us to wait on submitting the resolution.
New Business
Adoption of Community Foundation of Practice (CFP)
Rod Howe and Kathy Tweeten. Kathy reported that the organization has discussed at the annual meeting this but have never moved forward with it. The Committee moved to adopt the CFP as core values of NACDEP (Seiverdes/Maurer).Conference call for January
Rick Maurer proposed we keep same time frame for the January meeting - January 13th at 10:00 Central.
Adjourn