NACDEP Board Meeting Minutes
March 11, 2005
Present
Hank Cothran
Cindy Bigger
Ernie Hughes
Al Kowitz
Rick Mauer
Chris Sevrides
Emily Shaw
Julie Stewart
Deborah Tootle
Walt Whitmer
Welcome
Rick Mauer called the meeting to order. Deborah Tootle reported that a
draft of the minutes from 2/18/05 had been sent out to the board. Motion
to accept approved (Bigger/Hughes).
Hank Cothran gave the Treasurer's Report. We are now incorporated and
he will be getting the IRS number soon. We should also be getting the
report from the North Central Regional Center for Rural Development (NCRCRD)
on the conference. Hank will work through JCEP financial policy manual
(and will send the manual out to the Board). Hank will set up an account,
get the NACDEP money transferred and will work with the NCRCRD and the
Southern Rural Development Center (SRDC) to get bills paid. Motion to
accept approved (Tootle/Hughs).
2006 Conference Committee
Cindy Bigger reported on the 2006 Conference Committee. She is waiting
on additional information information from Jeri Marxman and John Burton;
she will get the committee together on conference call. The most important
issue they are working with is finding a location for the next conference.
The Committee will be working with SRDC on this. The Board members present
did not feel it is ready to encourage other organizations to piggy back
on NACDEP yet. Rather, it is more important to work through organizational
strategies first. However, the Board did concur that they may want to
coordinate NCDEP meetings with the meetings of the extension directors.
Marketing
Ernie Hughes, who coordinates the movement of the traveling display,
reported that it is currently moving around for display at different meetings.
Membership Services
Steve Daniels was not present to give a report. However he had previously
sent out a mission statement from the Membership Services Committee.
Recognition Committee
Chris Sieverdes reported that the Recognition Committee is in the process
of identifying members of committee and collecting information from other
organizations on what and how awards are made.
Resolutions and Policy Committee
Jeri Marxman was not present to give a report.
Audit Committee
Al Kowitz had nothing new to report.
JCEP
Walt Whitmer discussed the JCEP meeting in June and the possibility of
having someone to attend. The Board talked about sending either Kathy
Tweeten or Walt. Walt will talk with Kathy about it and see if one of
them can get it on the calendar. We should be better prepared by June.
Attending the JCEP meeting will be a critical next step.
Task Force Reports:
Database: Julie Stewart is in the process of cross checking membership lists with conference attendance to verify the database. She will continue to work with Emily at SRDC to identify what we need on-line. We will have a regional breakdown which will help the regional representatives with their tasks. They plan to begin with the SRDC membership list as a model.
Organizational services: Walt Whitmer will be posting Steve's listserve policy.
Old Business
Incorporation update: Hank Cothran reported that we are incorporated.
Bonding issue: Hank Cothran reported that we don't have any more information on fidelity bond yet.
Strategic Planning budget report: Sally Maggard was not present to give a report.
2005 conference leftovers: Julie Stewart is working on the proceedings.
Rick Mauer requested that all committees remember to send in mission statements, committee membership, plan of work and budget requests.
New Business
Regional Reps meeting report: Rick Mauer reported that the regional
representatives are working to identify their responsibilities and duties
and will put together a job description. Rick solicited additional comments
from the Board.
Call schedule for coming year: The Board agreed to meet via conference call every second Friday of each month at 10:00 CST. The meetings for the rest of the year are: April 8, May13, June 10, July 8, August 12, September 9, Oct 14, Nov 11, and Dec 9.
Next Conference Call
April 8th, 2005, 10:00 a.m. Central