NACDEP Board Meeting Minutes
May 13, 2005
Present
Cindy Bigger
Hank Cothran
Rick Maurer
Emily Shaw
Deborah Tootle
Kathy Tweeten
We did not have a quorum (7) but we decided to continue the conference call because we have a lot to discuss.
Welcome
Kathy Tweeten, Emily Shaw and Deborah Tootle reported that we have not
yet received committee reports. We decided to keep asking committee chairs
for these reports. Reports should have rosters as well as a description
of the committee and their mission/duties.
Deborah Tootle reported that a draft of the minutes from 3/11/05 has been sent to the Board.
Hank Cothran gave a brief treasurer's report. We have a checking account and we are incorporated.
2006 Conference Committee
Cindy Bigger reported that the Conference Committee met last week and
narrowed the site to San Antonio, TX and Jacksonville, FL. We will tentatively
be meeting the week of February 12, 13, 14, and 15th, 2006. February 12
is a Sunday. A question emerged from the discussion as to who has the
power to decide when and what day the meeting begins - is this the role
of the Conference Committee or is it the Board's responsibility? Those
guidelines have yet to be set. The Board members present suggested that
decisions about location, dates, and format should be brought up to the
Board. This issue underscores the need for the Board to review all committee
duties to make sure all committees have clearly defined roles and duties
and that everyone (Board and committee members) is in agreement. Cindy
will send the preliminary conference format to the Board. According to
Emily, Continuing Education at MsState will handle registration and the
hotel.
Marketing
No Report.
Membership Services
No Report.
Recognition Committee
No Report.
Resolutions and Policy Committee
No Report.
Audit Committee
No Report
Nominating Committee
Rick reported that the committee is working on procedures for generating
nominations.
JCEP
No report but Kathy reported that she needs to talk with Walt Whitmer
to make sure he is going to the JCEP meeting.
Old Business
Bonding: Hank Cothran reported that he has not been able to make any
progress on fidelity bonding as he is not getting much response from the
companies that provide the bonding. Hank has put together most of the
paperwork for the 501C3 but has not submitted anything yet. He will wait
until we get the by-laws revised.
National Strategic Plan: Sally Maggard could not be on the call so Kathy Tweeten provided an update. Sally will be getting together with Eric Norland on developing a budget and framework. She will pass this information on to us as soon as she can. Kathy Tweeten and Deborah Tootle will participate in the planning process.
New Business
2007 Conference Committee: The president is charged with selecting
a special site selection committee and chair. Since the next conference
will be in the Northeast, Kathy will ask Mary Peabody to be chair. Someone
from the present committee would participate on the site selection committee,
as well as someone from the NERCRD.
Board plan of work for 2005: Kathy Tweeten reported that she sent a draft of the plan of work to the Board.
Other:
- We need to develop policies on dealing with inactive Board members. We currently have no policies on either dismissing or replacing inactive Board members.
- Hank brought up the issue of national association of county agents and affiliated state associations. Most of the other Extension organizations have state and national associations and we need to consider doing this as well.
Call schedule for coming year: The Board agreed to meet via conference call every second Friday of each month at 10:00 CST. The meetings for the rest of the year are: June 10, July 8, August 12, September 9, Oct 14, Nov 11, and Dec 9.
Next Conference Call
June 10th, 2005, 10:00 a.m. Central